Frequently Asked Questions for Registration

Q. How can I register for a course if I am a non-matriculating student?
A. Non-degree and audit students can register in the same manner that a degree student may, except for the fact that no advisor's signature is necessary (unless the student intends on applying for a degree program). Online registration is now available for non-matriculating students, as long as the prerequisite(s) have been met.

The Registration Agreement Form for non-degree students is the same as for degree students and must be fully completed before submitting for processing. Students should choose alternate courses and have all holds cleared. Students registering online may do so through MMCConnect once they have set up their network password and ID through the Office of Information Technology. For information on online registration, visit our Registration page.

Q. How do I make a change in my program (add or drop)?
A. Students may add and/or drop courses online before the start of the term. After that date, all program changes must be made in person at the Center for Student Services. See our Registration and deadlines page for specific dates.

During the official program change period (generally the first week in a major semester and shorter during the January and Summer intersession) a $30 fee will be charged every time a student makes a change to his/her schedule. The fee is charged per transaction , not per course added or dropped. Students must make all program changes within the specified time before incurring academic or financial penalties. Once the program change period ends, classes may not be added into a student's schedule.

To add/drop a course they must fill out a Program Change form (available at the Center for Student Services). The student will indicate which courses are to be added or dropped from their schedule. The form must be filled out in its entirety with all appropriate fields filled out. Degree students must have the form approved and signed by their advisor. Once submitted, the change will be process immediately and the student will receive a new comprehensive statement and receipt.

Students who add or drop classes that result in a change in status, (i.e. full-time to part-time) will be responsible for all financial liabilities pertaining to such a change.

Q. I haven't registered yet. Is it too late?
A. Registration is ongoing and incurs no penalty fees until the official Late Registration period. A $175 fee will be charged to any student during this period.

Q. How do I withdraw from a course?
A. Once the Program Change period ends, students may no longer add courses into their schedules. They may, however, continue to drop courses but with academic and financial liabilities. Students wishing to drop a course or courses after the program change period has ended must complete a Course Withdrawal (CW) Form (Available at the Center for Student Services). On this form, the student may indicate which courses he/she would like to withdraw from. According to specific time intervals (indicated in the appropriate semester's course bulletin) a student will receive either a grade of "W" or "WF" at the time of withdrawal.
A "W" grade is shown on the student's transcript but does not affect his or her cumulative grade point average. A "WF" grade is shown on the student's transcript and is tabulated into the grade point average as an "F." The student is financially liable for the full cost of the dropped course and any fees.

The student must complete the Course Withdrawal form in its entirety and have an advisor approve the withdrawal. The change will be processed immediately and a new registration statement and receipt will be issued to the student.

Q. How can I withdraw completely from MMC?
A. In order to withdraw completely from Marymount, a student must complete a Withdrawal Form (Available in the Office of Academic Advisement). This form is to be used only when withdrawing completely from the school. The student must fill out the form completely with their class schedule. The date the withdrawal is submitted determines whether or not the College will recalculate the student's tuition, fees, and financial aid The date the withdrawal is submitted also determines whether or not the student will be subject to academic penalty; that is receive grades of "W" or "WF." If the withdrawal date precedes the official deadline for withdrawals, the student will receive grades of "W." If the withdrawal date succeeds the official deadline, the student will receive grades of "WF." Official deadlines for withdrawal are noted in the appropriate term's course bulletin. An advisor in the Academic Advisement office must approve the Withdrawal Form.

Q. What is my student status?
A. Student status refers to the course load (in terms of credits) a student is taking during a given semester:

Less than Half Time: 0 � 5 credits
Half Time: 6 � 8 credits
3/4 Time: 9 � 11 credits
Full Time: 12 � 15 credits
Overload (Full-Time): 16 credits or above

Students should pay close attention to their student status, especially if they are receiving any type of financial aid. Loans, grants, and scholarships from MMC have specific guidelines regarding student status. Falling below a certain status may put a student in jeopardy of losing aid.

Q. How can I change my address?
A. All address changes must be submitted in writing by the student, either by means of a letter or by filling out an Address Change Form . Students should indicate their new address(es), telephone number(s), and email address(es), if applicable. Students should indicate which address they would like as their preferred address where all mail will be sent. Students should also sign the written statement to authorize the change.

Q. How can I obtain proof that I am a student at MMC?
A. Students may request either in person, by mail, or by telephone that proof of enrollment be sent to them or to another institution. Proof of enrollment is a written statement from MMC stating the student's name, enrollment status, and anticipated graduation date. Students requesting proof of enrollment for a term that has not yet commenced can receive proof of pre-registration only.

Q. My insurance company/lender needs proof that I'm still in school. How can I get this?
A. If insurance companies or lenders have specific forms that need to be filled out and certified, students may bring them to a Student Services Representative. Students must fill out all personal information before submitting. If the form is asking for the institutional seal, it must be mailed directly from MMC to lenders/providers. If not, the student may, if they wish, take the completed form and submit it to their provider/lender by their own means. Copies of all verifications are kept on file for one year in the case that a provider/lender does not receive the original or needs another copy.

Q. How can I change my name?
A. If a student has his or her name legally changed, they must fill out a Change of Name form (Available at the Center for Student Services). Students must also show the original documentation stating their official change of name. A passport or other form of state-issued identification is not acceptable.

All of the following must accompany each request:

Copy of birth certificate
Copy of certificate of naturalization (if applicable)
Legal notice of name change (esp. from published newspaper)
Copy of marriage certificate or divorce decree (if applicable)

Q. How do I take courses at another institution and get credit at MMC?
A. Degree-Seeking students wishing to take courses elsewhere must complete a Permission to Take Courses at Another Institution form . Students must indicate which courses they will be taking and have them approved for the transfer of credit by an academic advisor or chair of the sponsoring department. A copy of the form must be left with the Center for Student Services and one copy should be brought to the institution where the student will be attending as his or her official permit. Students must, after completing their coursework, have an official transcript sent to MMC so that credits may be transferred.

Q. How can I take an official leave of absence from Marymount?
A. Maintenance of Matriculation
Students who must interrupt their studies for a compelling reason (for example, sustained illness, personal or financial matters that impede their ability to continue study) may be allowed to leave school for a stated period, not to exceed one year or two consecutive semesters. To do so, and thereby, retain one's matriculated status, a student May request to maintain matriculation by completing a "Maintenance of Matriculation Application" form. The form is available in the Center for Student Services or can be downloaded from MMC's website: http://marymount.mmm.edu/learn/administrative/css/registration/registrationforms.html. Such applications are only approved and processed under the following circumstances:; students must be in good academic standing (that is, the student's cumulative GPA must be at least 2.0); students must have satisfied all past and current financial obligations to the College; students must not have had any disciplinary action taken against them, while in attendance at MMC.; students should not plan on matriculating at another college/institution while maintaining matriculation at MMC. Such application must be submitted prior to the beginning of the given semester for which the Maintenance of Matriculation is sought. Students will be notified as to whether or not their requests for Maintenance of Matriculation have been approved.

If the student's request for Maintenance of Matriculation is approved, the student's permanent academic record or transcript will indicate that the student had maintained active status via this registration. However, students with an approved Maintenance of Matriculation are not considered enrolled and cannot receive verification of enrollment from the College for that time period. In addition, maintenance of matriculation does not prevent a student from loan re-payment, if applicable; Maintenance of Matriculation has no bearing on the student's full- or part-time status. Students who have been approved to register for Maintenance of Matriculation are notified, along with all continuing students of the registration period for the subsequent semester. Thus, students who have been approved to register for Maintenance of Matriculation do not need to apply for readmission to the College and may be assured that any academic scholarships they may have been awarded at the time of their admission to the College will remain available to them, provided they continue to meet the eligibility criteria. Lastly, these students will be bound by the catalogue requirements in effect at the time of their initial enrollment at the College, provided that the date of that catalogue does not exceed the statute of limitations (10 years) imposed by the State of New York.

Students, who require a second semester away from the college, may indicate so, by checking off both terms on the application form. Under no circumstances will a student be permitted to maintain matriculation for more than two consecutive semesters. Students who either fail to apply for Maintenance of Matriculation or who do not return after their registration for Maintenance of Matriculation has elapsed will be required to apply for re-admission in order to return to their studies at MMC. Students who seek re-admission are subject to the catalogue requirements in effect at the time of their re-admission and will have forfeited any financial assistance awarded them by the college at the time of their original admission to the college.

International students, who must attend classes to maintain their F-1 Visa status, are not eligible for Maintenance of Matriculation. They should consult the Director of International Recruitment in the Office of Admissions for additional information.

Q. How do I get my grades?
A. Grade reports are available online via MMC Connect. If a student desires a printed grade report for themselves or to be sent to employers, they must complete a Grade Report Request Form (available on the Forms and Publications page or at the Center for Student Services). Printed grade reports are only available for the current semester and will be withheld if the student has any restrictions assigned to his/her account. Grades cannot be faxed or sent by any other electronic means.

Q. How do I know if I'm ready to graduate?
A. When you complete at least 85 credits or if you expect to graduate at the end of the term or within the next two terms, you should file a "Graduation Application" form. Depending on when you expect to graduate, the application needs to be submitted by the deadline submission date as stated on the Graduation Application form. Once you submit your application to the CSS, your academic records will be reviewed and a preliminary audit will be done. You will be notified of any outstanding requirements via email. There will be a fee for filing a graduation application

Q. When do I graduate?
A. MMC graduates students during three different periods throughout the academic year:

September 1 (all requirements must be completed by August)
February 1 (all requirements must be completed by January)
June 1 (all requirements must be completed by May)

While there are three official graduation dates throughout the year, there is only one commencement ceremony, which takes place in May after the close of the spring semester. September, February, and June graduates are all eligible for participation in the exercises.

Q. How do I know if I will graduate with honors?
A. MMC offers three different categories of graduation honors based on a student's cumulative GPA upon completion of all graduation requirements:

Students are only eligible for honors if they have completed 60 or more residency credits at MMC. These credits cannot include independent studies, Pass/Fail courses, or internships. Honors are listed on a student's diploma and final transcript.

Q. Can I participate in commencement if I have not completed all my requirements for graduation?
A. Students who are within six (6) credits of fulfilling their graduation requirements may walk in the commencement exercises early providing that:

The student has registered for their required coursework in either the Summer I or II term to ensure graduation by September 1
The student has paid for their Summer I or II coursework in full
The student has completed a Request to Participate in June Graduation form (Available at the Center for Student Services) and has submitted it to the Associate Director for Registration and Records.

Students must understand that walking in the ceremony does not mean that they have graduated. Transcripts will not reflect graduation and a diploma will not be issued until after successful completion of their requirements.

In addition, September candidates marching in June must be aware that they will not have their honors or awards announced at graduation. Honors will be listed on their diplomas or transcripts upon completion.

Q. When will I receive my diploma?
A. Diplomas are sent to print following the official graduation date (whether it be September, February, or June 1) and generally take two months to complete. Once diplomas arrive at MMC they are checked for accuracy and are signed by the President and Dean of the College. Diplomas are then sent by mail to the address indicated on the Graduation Application or held for pick-up at the student's request.

If a student has any restriction(s) on his/her account, their diploma will be held until all restrictions have been cleared. Once the student's record is cleared, the diploma will be sent in the mail or the student may pick it up. In order to pick up a diploma, a student must show a valid photo ID and complete a Diploma Pick-Up form (Available at the Center for Student Services).

Q. How do you calculate a grade point average?
A. GPA (Grade Point Average) is the numeric indicator of how a student has performed academically each semester. Each course grade received in a course is awarded Quality Points (i.e. grade of A = 4.00 quality points), which are used to calculate an "average" of the grades in a given semester. The semester GPA only takes into account the grades for courses taken in that particular semester. The "Cum" or cumulative GPA (also called cumulative index) takes into account the student's performance over all their semesters here in the college. Transfer credits are not computed in the GPA.

If a student would like to compute their GPA, they can use the handy online GPA calculator. Below is an example:

Each grade received in a course is worth a certain number of quality points and the GPA and cumulative index are calculated using the total quality points earned divided by the number of credits earned. Here is an example of one semester's GPA for Jane Q. Student:

Grades Quality Points x credits = total quality points

Grade	Quality Points	Credits	Total
A-	3.667	3.00	11.001
B	3.000	3.00	9.00
A	4.00	3.00	12.00
B+	3.333	3.00	9.999
TOTAL		12.00	42.00

42 (total quality points)/12.00 (credits) = 3.500

To figure out Jane's cumulative index, not just one's semester's GPA, she would need to include the quality points for the total number of courses taken at MMC (excluding a grade of W or P) and divide by the number of credits.

Quality points are shown on grade reports and transcripts.

Q. Can I decide whether or not my parents can receive my grades?
A. If students wish to allow family members or other persons in obtaining their academic information, they must gain access via Parent Connect (see Parent Connect Instruction Form under "Registration Forms and Applications" for more information).