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Job Opportunities - Staff Positions
Click on links below for more detail
Database Manager—Institutional Advancement, Posted:2/4/2010
Accreditation Specialist(Part-time)—Academic Affairs, Posted:2/3/2010
Payroll Clerk (part-time)—Business Office, Posted:2/2/2010
Maintenance Mechanic III—Facilities, Posted:1/22/2010
Assistant Web Master (Part-time)—Information Technology, Posted:1/22/2010
Circulation Manager—Library, Posted:1/12/2010
Director of Student Accounts/Bursar—Center for Student Services, Posted:1/12/2010
Position:
Database Manager | Department:
Institutional Advancement | Date Posted:
2/4/2010 |
Description:
Provides support for the fundraising programs, campaigns, events and mailings for Marymount Manhattan College's (MMC) Office of Institutional Advancement (IA).Characteristic Duties and Responsibilities:
- Responsible for performing and providing management/coordination of all activities related to gifts and records processing, prospect tracking and information technology services in support of the MMC Institutional Advancement initiatives.
- Ensure the Raiser's Edge information system is well managed, and supports leading edge prospect identification and management, alumni development and tracking, and accurate gifts and record processing.
- Protect and uphold the confidentiality of all information contained in Raiser's Edge and throughout IA.
- Assess and implement the delivery of best practices and techniques for optimal utilization of Institutional Advancement's data systems.
- Identify and manage on-going data cleanup projects.
- Work with various members of the IA staff to design and develop protocols and procedures for tracking and reporting fundraising and cultivation activities and results.
- Develop departmental and individual training programs; develop and prepare specialized training materials and ensure that regular, appropriate and adequate training is provided.
- Help determine how to translate data into usable, actionable information for the formation and execution of fundraising and constituent engagement strategies.
- Coordinate with MMC Finance Office to ensure that the IA's data system is compliant with sound financial management policies and practices.
- Work with Information Technology Department to help prioritize service to Institutional Advancement.
- Develop and maintain Raiser's Edge Policies and Procedures Manuals (including IA's interaction with IT and the Finance Office.)
- Manage student workers who perform database maintenance.
- Perform other duties as required or assigned.
Qualifications: - Bachelor's Degree preferred.
- Prior use of Raiser's Edge database system required and Crystal Reports preferred.
- Three years fundraising/development experience, preferably in higher education.
- Extensive knowledge of and experience in database management and information networks.
- Creative problem solver who is organized, able to prioritize, goal and detail oriented.
- Well established communication skills with a particular ability to translate technical terms into a language easily understood by MMC staff and constituents.
- Demonstrated ability to work independently and as part of a team.
- Comfort working in fast paced and deadline based environment.
- Able to work on occasional evenings and weekends.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Accreditation Specialist(Part-time) | Department:
Academic Affairs | Date Posted:
2/3/2010 |
Description:
The part-time Accreditation Specialist will support the academic administration in the preparation of the Middle States Self-Study document. He or she will be responsible for the collection and organization of material that will be incorporated into the Self-Study, editing the document, and representing the College in interactions with our Middle States liaison and the visiting team.Characteristic Duties and Responsibilities:
- Acting as liaison with faculty and staff members comprising the several working groups who are preparing component parts of the Self-Study.
- Organizing the supporting material necessary to accompany the Self-Study.
- Reviewing Middle States guidelines and ensuring our Self-Study is consistent with them.
- Arranging for the visit of the Self-Study team and acting as our contact person with them and with our Middle States liaison.
- Perform other duties as assigned by the Vice President for Academic Affairs in order to meet institutional goals.
Qualifications: - Baccalaureate degree.
- At least ten years experience in academic administration.
- Experience working with the preparation of a Middle States Self-Study and Evaluation Team visit.
- Ability to work well in a team environment, handle multiple assignments and meet deadlines.
- Effective oral and written communication skills and excellent interpersonal skills.
- Proficiency with MS Word and the internet
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Payroll Clerk (part-time) | Department:
Business Office | Date Posted:
2/2/2010 |
Description:
The part-time Payroll Clerk will assist the Payroll Coordinator in processing the payroll and to ensure all processes and procedures are carried out in accordance with Marymount policies. The payroll work will work approximately 15 hours per week.Characteristic Duties and Responsibilities:
- Input data into the computerized payroll system accurately and in a timely manner
- Review and screen timecards for calculating, coding and other errors
- Update payroll records as appropriate
- Initiate stop payments and void checks as requested
- Process garnishment requests, coding for deductions and setting up direct deposit as requested
- Handle basic administrative payroll duties including data entry, filing, and faxing
- Ensure filing of documents in both an orderly and timely manner
- Perform other duties as required
Qualifications: - Minimum 2 years recent experience in payroll processing using a payroll system such as Ceridian, ADP, Paycom, or other payroll system.
- Ability to multi-task in a fast-paced environment
- Customer service experience
- Excellent computer skills (MS Excel, MS Word and Outlook)
- Ability and willingness to work and maintain complete confidentiality at all times
- Good numerical skills.
- Strong attention to detail
- Excellent IT and communication skills
- Flexible attitude
- Ability to cope under pressure.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Maintenance Mechanic III | Department:
Facilities | Date Posted:
1/22/2010 |
Description:
Operates, monitors, repairs and maintains building HVAC, plumbing and electrical systems as directed. Performs routine electrical and plumbing repairs and maintenance as assigned. Assists with event setups, moves and policing of the facilities. Possess and demonstrates the ability to perform basic mechanical & electrical troubleshooting. Performs rounds, maintains logs and completes work orders as assigned. Performs others duties as occasionally assigned. At least three years experience working as a mechanic is required.Characteristic Duties and Responsibilities:
- Repairs and maintains machinery and mechanical equipment in accordance with diagrams, sketches, operating manuals, manufacturers' specifications or supervisor s instructions, using hand and power tools, precision measuring or testing devices. Responsible for complete maintenance of area of assignment.
- Observes and adjusts a wide variety of machines and devices in operation to assure proper operation, including pumps, engines, motors, conveyors, compressors and equipment.
- Dismantles machines and devices for servicing, repair, or replacement of parts.
- Adjusts devices, instruments, belts, etc.
- Lubricates and cleans pumps, motors, fans, machinery equipment and operating hardware.
- Repairs or replaces damaged or defective soap, towel and tissue dispensers, mirrors, etc.
- Replaces washers packing, or parts on faucets, flushometers, valves, traps, etc.
- Clears stoppages in sanitary or storm drainage systems using plumber's snake, vacuum or manual plungers.
- Replaces gaskets, seals on water coolers and other equipment.
- Replaces defective bulbs, sets, switches, fuses, and receptacles in buildings or on the exterior areas of the college.
- Regulates steam or hot water equipment in mechanical rooms, offices, laboratories, residence areas, etc. Adjusts valves, thermostats, and dampers.
- Performs laboring or other semi-skilled duties including drilling, digging, minor roof repair, replacement of missing floor or ceiling tile.
- Assists tradesmen when directed.
- Maintains time and material records.
- Performs minor inspectional duties where directed.
- Maintains plant or work areas in safe, clean operating condition.
- Reports unsafe conditions, or building or equipment damage to supervisor
- Performs other appropriate duties
Qualifications: - High school diploma required.
- Three years experience working as a maintenance mechanic and applicable trade school certifications are preferred.
PHYSICAL REQUIREMENTS
- Lifts, carries, pushes or pulls a variety of tools, equipment and materials.
- Climbs, balances, stoops kneels and crouches to gain access to pipes, wiring and equipment.
- Handles a variety of hand and power tools.
- Near-visual acuity needed to read equipment diagrams and inspect parts.
- Depth perception, field of vision, and color vision needed in fitting and installing parts.
- Exposed to wet and cold conditions. Exposed to noise and vibration from operating machinery
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Assistant Web Master (Part-time) | Department:
Information Technology | Date Posted:
1/22/2010 |
Description:
The Assistant Webmaster(PT) will work with the Webmaster to update and maintain the content on the web. This position is part time, up to 19 hrs per week.Characteristic Duties and Responsibilities:
- Receive and process request emails from Marymount Community
- Add/Remove information from specific Webpages as needed using Content Manager and HTML coding
- Manage the left hand navigation links for proper access/sublinking
- Create Webpages as needed, establish them in existing pages.
- Become adept at creating and maintaining existing scripting on web that uses TCL, Visual Basic and JavaScript
- Assist in developing templates in Content Manager requiring JavaScript and HTML integration
Work with departments to develop minisites using Content Manager
Use link checker to find any broken links, spell checker for spelling errors
- Clean up web directories if needed.
- Learn about various ways information is presented on web and learn how to edit text views if needed.
Qualifications:
- General knowledge of web structure, HTML coding, word processing
- JavaScript, Visual Basic, TCL and other scripting languages
- Overall computer literacy in using file systems, office software, custom applications, etc.
- Good typing and organization skills
- Conscientious in completing and tracking work projects
- Able to learn new skills as needed
- Flexible time schedule
Webmaster
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
webmaster@mmm.edu
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Circulation Manager | Department:
Library | Date Posted:
1/12/2010 |
Description:
Manage the circulation desk including hiring, training and overseeing the activities of student employees including assignments, schedules, and record keeping. Supervise the part-time staff. Input and keep accurate records of book acquisitions through Yankee Book Peddler and coordinate with Reference Staff the management of funds for books.Characteristic Duties and Responsibilities:
- Staff the circulation desk with student employees
- Hire and train student employees
- Payroll preparation including proper forms for employment and accurate timesheets for students
- Provide training material, oversee the activities of the students, assign particular duties and set up student scheduling;
- Order books through YPB and coordinate process of book acquisitions;
- Other projects as may be assigned by the Chief Librarian
Qualifications: - Bachelors Degree required
- Library experience required
- Excellent supervisory skills
- Ability to multi-task with attention to detail,
- Strong social skills to provide leadership in a busy environment are critical
- Ability to adapt to multiple computer applications
- Evening hours required and occasional weekends
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Director of Student Accounts/Bursar | Department:
Center for Student Services | Date Posted:
1/12/2010 |
Description:
The Director of Student Accounts supervises a small staff that is responsible for the day-to-day administration of student accounts receivable including: invoicing, collections, processing student cash receipts, student refunds in accordance with Title IV guidelines, and all related accounting operations. The Director reviews, updates and maintains policies and procedures relating to student accounts receivable in accordance with College policy, and state and federal guidelines; ensures compliance with federal cash management regulations; and supervises the timely and accurate posting of federal, state, institutional and external student aid.
The Director develops and prepares weekly aged accounts receivable reports and cash forecasts, interacts with outside agencies in planning and implementing collection strategies, provides oversight for student tuition payment plans, and works directly with students, helping them understand and plan for the financing of the cost of the college education. The Director assists the Controller and the Director of Student Financial Services in responding to A-133 audit requirements in a timely fashion.Characteristic Duties and Responsibilities:
- Supervise the processing of cash receipts and student refunds.
- Maintain compliance with federal cash management regulations.
- Supervise the timely and accurate posting of cash receipts and other applicable items. Provide oversight for general ledger reconciliation.
- Provide various reports and analyses in accordance with generally accepted accounting practices.
- Oversee the tuition payment plans, implement collection policies, interact with outside collection agencies, and project cash inflow from the collection of receivables.
- Prepare, review, and analyze accounts receivable reports and forecast projected cash flow.
- Periodically review accounting and internal controls to determine that they are operating effectively.
- Interact with internal and external auditors and participate in auditing projects.
- Participate in the on-going review of software issues and work to identify and implement solutions.
- Prioritize and manage multiple tasks concurrently.
- Coordinate, supervise and review the work of staff members.
- Respond to incoming correspondence and review appeals for refunds.
- Participate in the hiring process and train and instruct staff members on an
on-going basis.
- Ensure the provision of excellent customer service to students, parents, faculty and staff.
- Perform other job related duties as assigned.
Qualifications: - BA/BS in accounting, finance, business administration or related field
- At least 5 years of related experience.
- Significant student account experience in progressively responsible positions.
- Thorough knowledge of generally accepted accounting principles and practices.
- Knowledge and understanding of federal cash management regulations.
- Knowledge of FERPA regulations.
Excellent planning, organizational, delegation, team building, verbal and written communication skills required.
- Knowledge of Excel and Access in order to quantify and illustrate financial reports, comparisons, impacts and/or projections.
- Experience with Datatel Colleague a plus.
- Ability to maintain confidentiality of student records and information.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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