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Job Opportunities - Staff Positions
Click on links below for more detail
Office Assistant-Residence Life—Residence Life, Posted:5/9/2008
Part-time Campus Minister—Student Affairs, Posted:5/2/2008
Director of the Program for Academic Access—Student Affairs, Posted:5/2/2008
Academic Advisor—Academic Advisement, Posted:5/1/2008
Major Gifts Officer—Institutional Advancement, Posted:4/21/2008
Financial Aid Counselor—Center for Student Services, Posted:4/21/2008
Administrative Assistant to the Vice President—Institutional Advancement, Posted:4/9/2008
Admissions Counselor—Admissions, Posted:4/2/2008
Position:
Office Assistant-Residence Life | Department:
Residence Life | Date Posted:
5/9/2008 |
Description:
The Office Assistant assists with the overall administration of the Office of Residence Life. The position supports the Director of Residence Life by providing assistance with administrative operations and provides clerical, customer service and computer support for the office. The position requires daily interaction with the Colleague information system.Characteristic Duties and Responsibilities:
- Provides general customer service for the Office of Residence Life: answering questions, making referrals, providing office forms, collecting information, and answering the phone.
- Assists in the coordination of student assignments to residence hall buildings and rooms based on deposit date, designated preferences, and roommate requests.
- Maintains and monitors resident student related information in Colleague including: building assignments, room assignments, room changes, mailbox numbers, telephone numbers, etc.
- Maintains and updates files including: applications/contracts, medical forms, student files relating to judicial issues, personnel files, etc.
- Assists in the management of student related invoicing, including mid-semester billing (lost keys, infraction fines, early checkouts), end of term individual and community billing, and billing appeals.
- Help track judicial sanctions, roommate conflicts, psychological issues and hall programming.
- Help coordinate the administrative portions of student move-in and move–out, including tracking and filing of room inventory cards, billing slips, medical consent forms, check out procedures, etc.
- Prepare and distribute: rosters, occupancy, deposit, meal plan, payment, and registration reports.
- Assist the Residence Directors by: scheduling student meetings, handling correspondence, handling routine assignments, and assisting with the daily operation of the Office of Residence Life.
- Assist in the coordination of special events as they relate to Residence Life (open house, admission tours, etc.).
- Oversee the requisition of office supplies and operation of the departmental computers and laser printer. Train staff in appropriate use of office machines and systems. Coordinate the ordering and delivery of office supplies through the Internet.
- Receive and distribute incoming mail, memoranda, packages, etc. to appropriate individuals within the assigned unit.
- Maintain and process all department time sheets.
- Other duties as required.
Qualifications: - High School diploma and at least 3 years work experience. Bachelor's degree preferred.
- Demonstrated proficiency in Microsoft Word, Excel and Outlook
- Excellent oral and written communications skills
- Excellent interpersonal and customer service skills
- Extensive knowledge of general office procedures
- Working knowledge
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Part-time Campus Minister | Department:
Student Affairs | Date Posted:
5/2/2008 |
Description:
The Campus Minister serves the entire College community in supporting the spiritual and religious dimensions of life while creating opportunities for social awareness through experiential learning and community service tied into global social issues and solutions at locations throughout NYC promoting justice and faith in action. S/he provides opportunities for expression of all faith traditions and strives to spread inter-faith understanding. S/he provides guidance and mentorship to the religious-based student organizations, while advancing moral and ethical reflection for the entire community, organizing educational and interfaith events, and supporting spiritual and religious initiatives throughout the campus. S/he also assists in college community outreach projects, and collaborates with faculty and staff in increasing college awareness of and responsiveness to global social issues and solutions through organized discussions on critical topics. This is a 10 month, part time positionCharacteristic Duties and Responsibilities:
- Arranges for college-wide interfaith services.
- Offers reflections at formal college events such as graduation.
- Interacts with academic departments and offices, such as Institutional Advancement, the President's Office, and the Department of Religious Studies.
- Consults with and secures officials of various faith traditions as appropriate.
- Counsels students and staff on religious and spiritual matters as need.
- Supports students in linking faith to other areas of interest such as dance, singing, acting, community service, and discussions.
- Offers support and challenge in the faith development of each person.
- Promotes inter-religious cooperation and understanding.
- Oversees the scheduling and use of the MMC chapel.
- Participates with the Student Affairs Department on committees and in special college-wide events.
- Other duties as assigned.
Qualifications: - Education and Experience:
Bachelor's degree, Master's preferred, in addition to professional ministerial or religious status. Experience in organizing and building support for religious events, activities, and initiatives; evidence of (working to) bringing together differing faiths and religious traditions.
- Skills and Attributes:
The position requires the ability to relate to persons of diverse religious affiliations, an ability to react quickly in times of crisis, (and possess) effective oral and written communication skills and excellent interpersonal skills. Must be able to communicate effectively the vital role of religious, spiritual, moral, and ethical concerns within contemporary life with all in the College community and work collaboratively with other colleagues in Student Affairs. The ideal candidate will have experience working with a wide range of constituencies, across all faiths, including faculty, staff, students, and religious and community leaders. Must have proficiency with Microsoft Word, Excel, Outlook, and the Internet. Must be able to acquire proficiency with “Colleague,” the institutional software system. The Campus Minister must have the ability to work some nights and weekends.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Director of the Program for Academic Access | Department:
Student Affairs | Date Posted:
5/2/2008 |
Description:
The Director of the Program for Academic Access is responsible for the oversight of the Program for Academic Access, Marymount Manhattan College's program for students with learning disabilities. This includes the management and development of the program, budget management, and personnel management. The Director will manage a staff of learning specialists, currently three. The incumbent will be responsible for training faculty and staff regarding the characteristics, special needs, issues, and accommodations for students with learning disabilities.
The Director will also supervise the implementation of academic accommodations/adjustments for qualified students with learning disabilities registered with the office, and will ensure that these students have equitable access to academic programs and resources. The Director will also collaborate with administrative staff to develop college policy affecting students with learning disabilities. The ability to provide leadership and advocacy to the MMC community concerning issues related to these students is required.Characteristic Duties and Responsibilities:
- Recruit prospective students through participation in college recruitment events, meeting with prospective students and families, as well as contact with guidance counselors and other professionals who serve as referral sources to the college
- Review student applications and interview candidates for the program
- Develop policies and procedures regarding application, admission to the program, retention in the program, and graduation from the program
- Communicate policy and program information to the faculty, students, applicants, and the public orally and in writing
- In collaboration with the Division of Student Affairs develop policies to support the needs of students with learning disabilities
- Provide tutorial support to students in the Program as needed
- Collaborate with faculty to determine and provide the appropriate accommodations for individual students
- Arrange for appropriate accommodations for students as needed
- Provide and oversee academic advisement to continuing students in the Program during registration and implement early registration in cooperation with the Office of the Registrar
- Manage and update confidential files and records, ensuring that ethical and legal guidelines are maintained
- Hire, supervise, and evaluate learning specialists
- Utilizing the program participation contract, monitor the educational progress of all participants in conjunction with the learning specialists to review student progress throughout each semester with regard to student warnings, dismissals, or graduation from the program
- Create tutorial profiles of new students and recommend goals and strategies to tutors
- Hire, supervise, and evaluate student note takers
- Serve as consultant to the faculty regarding learning disabilities and liaison between faculty and the program offering educational programs as needed
- Serve as consultant to all students at the college regarding the services of the program offering educational programs as needed
- Provide diagnostic profiles and short-term tutoring to students referred by faculty for educational difficulties
- Refer individuals for comprehensive LD testing as needed
- Coordinate the accommodations process for students with qualifying learning disabilities that are not admitted through the Program
- Manage the operating budget of the office
- In collaboration with Student Accounts, ensure that students are appropriately billed
- Research alternate funding sources for the program
- Coordinate and oversee day-to-day management of supplies, equipment, and facilities
- Replenish and update program documents
- Gather data on the success of the program, analyze trends, and compile and prepare reports
- Serve on College committees as needed
- Other duties as assigned
Qualifications:Education and Experience: Master's degree in an appropriate area of specialization, and five years of appropriate experience directly related to the duties and responsibilities specified. PhD or EdD preferred. Training and clinical experience in individual tutoring, diagnostic testing for learning disabilities, and evaluation of psycho-educational reports with emphasis on adolescents and adults in an educational setting, preferably an institution of higher education. Experience teaching developmental reading and writing at the secondary and college level is required.
Skills and Attributes: This position requires knowledge and experience with the intellectual, educational, emotional development and counseling needs of college-aged students and adults with learning disabilities. The Director must possess a thorough knowledge of the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. The position requires strong administrative, organizational, and interpersonal skills as well as effective oral and written communication skills. Must be able to communicate effectively with diverse groups including students, parents, faculty, and administrators, and work collaboratively with other colleagues. Proficiency with Computer Systems, Microsoft Word, Excel, Access, Outlook, PowerPoint, and the Internet. Must be able to acquire proficiency with desktop publishing software and “Colleague,” the institutional software system.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Academic Advisor | Department:
Academic Advisement | Date Posted:
5/1/2008 |
Description:
Under the supervision of the Director of the Dean of Academic Advisement & Career Development, the Academic Advisor is responsible for advising new and continuing students on academic policies, guidelines and requirements pertaining to the fulfillment of their degree programs. As part of his or her functions, the Academic Advisor is expected to work collaboratively with the Dean and other college administrators in promoting and effecting student retention policiesCharacteristic Duties and Responsibilities:
- Provides support for faculty advisors through the timely provision of advisement information, consultation and training
- Works collaboratively with various offices, including the Registrar, Admissions, Student Accounts, Financial Aid, Student Affairs, Center for Academic Advancement, to further the objectives of academic advisement.
- Works collaboratively with the Dean of Advisement, the Director of First Year
Experience and other administrators across the college to promote and implement
student retention strategies.
- Advises and assists new and continuing students with the selection of appropriate
courses during registration periods.
- Produces and disseminates appropriate advisement literature related academic
planning, curriculum requirements and other academic policies and procedures.
- Advises new and continuing students on all degree requirements, particularly with
respect the Core and Shared Curriculum.
- Advises continuing students on all academic policies, catalogue rules, regulations and
other guidelines governing the fulfillment of their degree programs.
- Works with students who are academically ‘at-risk' and who may need special
advisement intervention.
- Performs periodic degree audits for individual students to assess and evaluate their current progress toward the satisfaction of their degree requirements.
- Prepares various customized reports for faculty advisors, divisional chairs and academic administrators
- Conducts exit interviews with students seeking to withdraw permanently from the
college.
- Conducts periodic analysis of advisement-related data with the view of continuously
improving our advisement delivery system.
- Performs all other functions as assigned by the Dean of Academic Advisement &
Career Development.
Qualifications: - Master's degree
- 3 - 5 years experience in the area of academic advisement
- Some teaching experience preferred
- Excellent computer skills, including word-processing, spreadsheet and database
- Excellent oral and written communications skills
- Ability to work collaboratively with faculty, administrators and other staff members
- Ability to make balanced judgments and decisions
- Ability to work well with individuals from diverse backgrounds
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Major Gifts Officer | Department:
Institutional Advancement | Date Posted:
4/21/2008 |
Description:
Reporting to the Director of Development, the Major Gifts Officer will identify, cultivate and solicit major donor prospects for significant contributions in support of the College's annual fundraising goals, as well as the $25 million comprehensive campaign, This is the Day.Characteristic Duties and Responsibilities:
- Develop and manage a portfolio of 100-125 major donors and prospects from all constituencies: trustees, alumni, parents, faculty, administration, and friends of the College.
- Move prospects in an appropriate and timely fashion from identification and cultivation toward solicitation and closure
- Maintain stewardship contacts with annual donors to ensure donor retention, renewals and upgrades.
- Maintain an active schedule of 12-15 visits per month and 10 phone calls daily
- Identify potential donors for the College President and Vice President for Institutional Advancement; make initial contact as appropriate and prepare briefing materials
- Solicit support from vendors for the College's two major yearly fundraising events, the Presidents' Medal Dinner and the Golf Tournament
- Work collaboratively with planned giving, annual giving, campaign and alumni relations staff to secure the maximum gift from all assigned prospects.
Qualifications: - Bachelor's degree required
- Minimum of three years experience in development required, at either the annual fund or major gift level; experience in higher education preferred
- Demonstrated success and effectiveness in soliciting, closing, and stewarding major gifts
- Experience in capital campaigns preferred
- Strong organizational skills; ability to prioritize and handle multiple projects simultaneously
- Ability to work independently, manage multiple projects, and maintain a high degree of professionalism and confidentiality
- Exceptional verbal and written communications skills and engaging interpersonal skills
- Experience with Microsoft Office programs (Word, Excel, PowerPoint, etc.), and experience with development database programs(Raiser's Edge preferred)
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Financial Aid Counselor | Department:
Center for Student Services | Date Posted:
4/21/2008 |
Description:
Within a centralized financial aid structure, advises students and parents regarding the financial aid process and provides information on available programs, procedures and eligibility. Evaluates students' financial aid requests and makes award adjustments and recalculations on less complex financial aid issues. Evaluates student academic progress relative to Marymount Manhattan College's policy; reviews and adjudicates academic progress appeals. Additionally, this individual is responsible for the Higher Education Opportunity Program (HEOP) including: packaging HEOP students, counseling HEOP students, and representing the Center for Student Services at various HEOP eventsCharacteristic Duties and Responsibilities:
- Advise students and parents on the availability of student aid, types of student aid, processing procedures and other consumer information as it relates to student aid.
- Package students using federal and institutional and state guidelines and ensure that award letters are generated, reviewed and processed.
- Responsible for verification of federal and institutionally selected students. This includes collecting, reviewing and correcting financial information and forms submitted by parents/students.
- Resolution of federal C-flags that result from mismatches for: selective service, citizenship, alien status, etc.
- Resolve discrepancies in submitted financial aid information with parents and students.
- Counsel HEOP students/parents on the financial aid process and on ways to finance the student's education.
- Work with other student service departments (i.e.: registrar, bursar and academic affairs) to authorize aid and update the system in order to credit student accounts.
- Monitor changes for HEOP students in academic progress as it affects federal/state aid eligibility.
- Responsible for mid-year-and year-end reconciliation of the HEOP program.
- Maintain and improve knowledge of federal and state aid programs through attendance at workshops, conferences and keeping abreast of industry trends.
- Prepare HEOP Projection and Final Report
- Prepare and track Transfer Monitoring Reports, and revise student aid packages as needed.
- Review subsequent ISIR Transactions to determine discrepant information.
- Represent the Office of Financial Aid at various College functions such as: Pro-Day, Assessment Days, Open House Days, and HEOP events.
- Other duties as assigned by the Director of Financial Aid.
Qualifications: - Bachelor's degree required
- 3-4 years experience in higher education preferably in the financial aid area
- Knowledge of general Federal and state financial aid policies, procedures and eligibility requirements. Ability to research and stay current on changes and/or adoptions in Federal and state financial aid policies, procedures and eligibility requirements.
- Knowledge of HEOP regulations preferred
- Excellent organizational, communications and interpersonal skills.
- Customer service oriented with a commitment to quality customer service to all constituencies
- Ability to work independently as well as part of diverse, dynamic team of professionals.
- Ability to maintain confidentiality of records and information.
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Administrative Assistant to the Vice President | Department:
Institutional Advancement | Date Posted:
4/9/2008 |
Description:
The Assistant will provide the highest level of support to the vice president of institutional advancement. Duties and responsibilities include but are not limited to:Characteristic Duties and Responsibilities:
Duties and responsibilities include but are not limited to:
Interfacing with administration, trustees, campaign organization, donors and staff
Understanding the operations and activities of IA and the College
Serving as the VP's liaison to senior executives at various institutions
Composing complex correspondence
Coordinating travel arrangements and day-to-day scheduling for the VP
Coordinating and facilitating office activities including screening communication and determining appropriate action
Answering phones, sorting mail, faxing and copying as needed; creating and maintaining files, records, and lists that may contain confidential information
Preparing expense reports and purchase orders while effectively monitoring the department budget
Reconciling VP's monthly American Express statements
Assisting with the preparation and submission of financial reports and budgets for the VP and Institutional Advancement staff
Preparing and distributing materials for regular Fundraising and Resources Board Committee Meetings; attending same meetings and taking minutes
Assisting with logistical organization of 2-3 special events per year
Coordinating with President's Office on calendar appointments
Overseeing student workers (with help from development assistant)
Qualifications:Bachelor's degree preferred
2+ years experience in an office setting, including at least 2 years providing support to senior level management
Significant experience with Microsoft Office programs (Word, PowerPoint, Excel, Outlook)
Excellent oral and written communication, telephone, and interpersonal skills
Exceptional time management and organizational skills; ability to multi-task while remaining goal-focused
Ability to work under pressure, prioritize, meet deadlines and produce quality, detail-oriented work
Capacity to serve as the outward face of the IA office, greeting internal and external visitors and callers with a friendly and high-energy disposition
Proficiency with fund raising database programs (Raiser's Edge) is a plus
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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Position:
Admissions Counselor | Department:
Admissions | Date Posted:
4/2/2008 |
Description:
Manage an assigned geographic territory to recruit a diverse, qualified, and talented group of students to the college. Interview and evaluate prospective students and act as the liaison for the student between all departments within the college prior to attendance at Marymount Manhattan. Handle assigned administrative duties as well.Characteristic Duties and Responsibilities:
- Research and develop marketing strategy for assigned territory. 3-5 weeks of travel is required throughout the year to attend college fairs and visit feeder high schools. Coordinate details for recruitment trips from scheduling visits to hotel and transportation arrangements.
- Interview prospective students for admission and conduct presentations on the college.
- Review and evaluate applications for admissions. Files are read and reviewed to determine if a student can be accepted based on the standards of the college. In looking at a student's transcript, SAT/ACT scores, as well as recommendations, the counselor tries to ascertain if the student is capable of doing college level work, and has the potential to complete a Bachelor's Degree.
- Counseling students on matters of financial aid, billing, residence life, academics (advisement and majors) and student life.
- Heavy telephoning is required. Admission counselors follow up with prospective student inquiries and applicants to walk them through the admission process.
- Assigned administrative duties in the office.
- Other projects as assigned by the Dean of Admissions.
Qualifications:
- Bachelors Degree
- Valid drivers license
- Admissions experience preferred
- Strong oral and presentation skills required
- Knowledge of Microsoft Excel and Word
- Flexible schedule/availability for some evening and weekend hours
Please send resume and cover letter with salary requirements to:
Human Resources
Marymount Manhattan College
221 East 71 Street
New York, New York 10021
hr@mmm.edu
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